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MICHIGAN ASSOCIATION OF PROFESSIONAL SANTAS MEETING MINUTES JUNE 10, 2025

Michigan Association of Professional Santas (MAPS)

General Membership Meeting Minutes
Date: Tuesday, June 10, 2025
Time: 7:00 PM
Location: Zoom
Presiding Officer: President Michael Beurer
Recorder: Santa Melissa Rickard (Interim Recording Secretary)

1. Call to Order

The meeting was called to order at 7:00 PM by President Michael Beurer

2. Reading and Approval of Minutes

The minutes from the previous meeting were read aloud by Santa Melissa Rickard.
Motion to approve the minutes as read was made and carried without objection.

3. Reports of Officers

a. Technology Report – Roger Minton

  • Increased new member sign-ups; data can be distributed to board members.

  • Website will need to be temporarily shut down for updates (aiming to postpone until after Red Suit Conclave).

  • Issues stem from the registration system; Roger is working on solutions.

  • “Save the Date” email is ready and has been shared with Chris.

b. Financial Report – Kathy Norred

  • Beginning Balance (May): $17,261.38

  • Deposits: $9,946.70 (primarily JingleJoy registrations)

  • Withdrawals: $200 (SBRC down payment)

  • Ending Balance: $18,056.05

  • Outstanding Checks: $7,682.98 (to appear on June statement)

  • JingleJoy Expenses Breakdown:

    • Books: $1,350

    • Tim Conahan: $3,000

    • Reindeer Farm: $2,400

    • Food: $1,530

    • Tim’s hotel/meals: $327.40

    • Supplies: $232.08

    • Total: $8,280

    • Registration Income: $8,460.27

    • Outcome: Event broke even

  • A set of antlers donated by the Reindeer Farm will be auctioned at Red Suit.

  • MAPS received a charitable solicitation license from the State of Michigan.

    • Raffles/50-50 require a license and must be handled by at least two board members.

    • Silent auctions do not require a license.

    • MAPS can utilize Great Lakes Santa’s raffle license for events with prior approval. But should get their own

    • Additional accounting requirements were discussed (ticket colors, sales tracking).

4. Reports of Committees

a. Events – Chris

  • Hotel reserved; banquet room at Golden Corral secured for 75–100 attendees.

  • Cookies may be donated via a bakery in Oxford.

  • MAPS banner will be brought to the School of Santas event by Chris.

  • Name badges will need to be newly produced; inventory of lanyards/plastic holders being checked.

  • Anticipated attendance: 100 registrants, ~80 participants.

5. Special Orders

a. Appointment of Recording Secretary

  • Motion: Melissa Rickard moved to appoint Lisa Hooper Heileman as Recording Secretary.

  • Seconded: By Kathy

  • Vote: Carried unanimously with Christmas Cheer

  • Lisa will begin duties on July 8, 2025 and be trained on uploading minutes to the website.

6. Unfinished Business

None reported.

7. New Business

a. Banner Sponsorship for School of Santas

  • Melissa Rickard proposed MAPS sponsor a banner at the School of Santas to promote the organization.

  • Original Motion: Made by Roger to approve the donation.

  • Amended Motion: Jim altered the proposal to donate $200 to the School of Santas for a banner to be displayed at the event.

  • Seconded: By Ted.

  • Vote: Carried unanimously by voice vote.

b. Invoice from Roger (Technology/Photo Booth)

  • Roger notified Kathy that he will send an invoice for tech services, including the photo booth.

  • One combined invoice will be sent, with costs itemized.

c. Equipment and A/V Planning

  • Charlie will provide sound equipment, projector, and screen for Red Suit.

  • Bruce asked about a second projector/screen:

    • If needed, a second can be provided.

    • Class schedules may eliminate need for simultaneous sessions.

8. Announcements & Acknowledgments

  • President Bauer offered heartfelt thanks to board and volunteers for JingleJoy’s success.

  • Recognitions included:

    • Tim Conahan, guest speaker

    • Charlie, for A/V support

    • Chris, Kim, and Michael for event planning

    • Ted for booking talent

    • Members for their support during personal family hardships

    • Kathy and Mel for leading and recording meetings in Michael’s absence

9. Next Meeting

Date: Tuesday, July 8, 2025
Time: 7:00 PM
Lisa Heileman will begin duties as Recording Secretary at the next meeting.

10. Adjournment

Motion to adjourn made by: Roger
Seconded by: Mel
Vote: Carried unanimously
Meeting adjourned.

Respectfully submitted, for the final time as your interim recording secretary, With Love and Christmas Magic,

Melissa Rickard, Vice President,

Interim Recording Secretary
Approved on: 07/08/2025